{"id":3256,"date":"2025-04-24T14:46:08","date_gmt":"2025-04-24T13:46:08","guid":{"rendered":"https:\/\/blogs.gov.scot\/planning-architecture\/?p=3256"},"modified":"2025-04-24T14:49:23","modified_gmt":"2025-04-24T13:49:23","slug":"the-benefits-of-pre-application-discussions-and-processing-agreements","status":"publish","type":"post","link":"https:\/\/blogs.gov.scot\/planning-architecture\/2025\/04\/24\/the-benefits-of-pre-application-discussions-and-processing-agreements\/","title":{"rendered":"The benefits of pre-application discussions and processing agreements"},"content":{"rendered":"<p><span data-contrast=\"auto\">This blog highlights the benefits of collaborative pre-application discussions and processing agreements. Both can help to provide greater clarity and certainty to prospective applicants and make the planning application journey smoother, quicker and potentially cheaper.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3><b><span data-contrast=\"auto\">Pre-application discussions<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"auto\">Pre-application discussions<\/span><span data-contrast=\"auto\"> are discussions between a prospective applicant and the relevant planning authority prior to the submission of an application. They can cover, at an early stage, various matters such as:<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"9\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">the key planning issues and considerations that the proposals are likely to raise, and the relevant policies to be aware of;<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"9\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">the information required to support the proposals, ensuring that the scope and level of information is proportionate, as discussed in our previous <\/span><a href=\"https:\/\/blogs.gov.scot\/planning-architecture\/2025\/04\/03\/championing-proportionality-of-planning-assessments\/\"><span data-contrast=\"none\">blog on proportionality in the planning process<\/span><\/a><span data-contrast=\"auto\">;<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"9\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"3\" data-aria-level=\"1\"><span data-contrast=\"auto\">agencies and other bodies likely to be consulted; and<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"9\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"4\" data-aria-level=\"1\"><span data-contrast=\"auto\">mitigation that might be required to address the impacts of the proposals, including potential infrastructure contributions.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">Any initial concerns regarding the emerging development proposals might also be highlighted. This could be in terms of the acceptability or otherwise of the principle of the development or relate to more detailed matters such as the proposed design and layout of a scheme.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Being aware of those points before an application is submitted has multiple benefits. It helps prospective applicants to make informed decisions about how to proceed. This includes potentially revising their proposals and commissioning or preparing the necessary supporting information, <\/span><span data-contrast=\"auto\">before<\/span><span data-contrast=\"auto\"> submitting an application. This can help avoid abortive costs and enable any subsequent application to be dealt with more swiftly. Once an application is submitted to the planning authority, the scope and time available to make significant changes to a development proposal is much more limited.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Pre-application discussions with the planning authority are different to <\/span><span data-contrast=\"auto\">pre-application consultation with the local community, which is also <\/span><span data-contrast=\"auto\">strongly recommended and, in some cases a statutory requirement as explained in Chapter 2 of <\/span><a href=\"https:\/\/www.gov.scot\/publications\/planning-circular-3-2022-development-management-procedures\/\"><span data-contrast=\"none\">Circular 3\/2022: Development Management Procedures.<\/span><\/a><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-ccp-props=\"{}\">\u00a0<\/span><a href=\"https:\/\/www.improvementservice.org.uk\/__data\/assets\/pdf_file\/0030\/57747\/Extension-to-MacDuff-Aquarium.pdf\"><span data-contrast=\"none\">A case study illustrating the benefits of collaborative pre-application discussions was published recently by the National Planning Improvement Champion<\/span><\/a><span data-contrast=\"auto\">.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3><span data-ccp-props=\"{}\">\u00a0<\/span><b><span data-contrast=\"none\">Processing Agreements<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"auto\">Processing agreements are a project management tool that sets out an agreed framework for the submission, handling and determination of a planning application, or a group of related applications. Guidance on processing agreements is contained in Chapter 6 of the above circular.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Processing agreements can provide valuable clarity and greater certainty to the applicant and planning authority. They can cover several key matters:<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li><span data-ccp-props=\"{}\">\u00a0<\/span><i><span data-contrast=\"auto\">what<\/span><\/i><span data-contrast=\"auto\"> information is required, and <\/span><i><span data-contrast=\"auto\">when<\/span><\/i><span data-contrast=\"auto\"> it will be submitted and considered;<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"10\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">consultation and publicity arrangements;<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"10\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">arrangements for discussing draft conditions and drafting and agreeing planning obligations (if relevant);<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"10\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">key milestones in relation to the application, including target committee and\/or determination dates.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">Some planning authorities charge<\/span> fees<span data-contrast=\"auto\"> for pre-application discussions and for the preparation of processing agreements. Information on what they charge for, and how the fee is calculated, is available on their respective websites. The ability to set fees means that planning authorities should be better resourced to provide valuable pre-application services. Even where a fee applies, the initial cost to the prospective applicant will in many cases be offset by the longer-term benefits, time and cost savings outlined above.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">It should be remembered that <\/span>processing agreements do not take away an applicant\u2019s right to appeal (or seek a local review) against non-determination of an application<span data-contrast=\"auto\">. The three-month window for appealing\/seeking a local review will start on the expiry of any agreed extended time frame for determining the application as set out in the processing agreement.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">We are keen to learn about other examples of beneficial pre-application discussions and processing agreements. Please email us at <\/span><a href=\"mailto:DirectorPAR@gov.scot\"><span data-contrast=\"none\">DirectorPAR@gov.scot<\/span><\/a><span data-contrast=\"auto\"> if you have any case studies or feedback you\u2019d like us to share.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>This blog highlights the benefits of collaborative pre-application discussions and processing agreements. Both can help to provide greater clarity and certainty to prospective applicants and make the planning application journey smoother, quicker and potentially cheaper.\u00a0 Pre-application discussions\u00a0 Pre-application discussions are discussions between a prospective applicant and the relevant planning authority prior to the submission of&#8230;<\/p>\n","protected":false},"author":18,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2,5,437,9,436,12],"tags":[64,168],"class_list":["post-3256","post","type-post","status-publish","format-standard","hentry","category-architecture","category-housing-infrastructure","category-investing-in-planning","category-planning-2","category-planning-fees","category-stakeholder-engagement","tag-development-management","tag-planning"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>The benefits of pre-application discussions and processing agreements - Planning and Architecture<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blogs.gov.scot\/planning-architecture\/2025\/04\/24\/the-benefits-of-pre-application-discussions-and-processing-agreements\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"The benefits of pre-application discussions and processing agreements - Planning and Architecture\" \/>\n<meta property=\"og:description\" content=\"This blog highlights the benefits of collaborative pre-application discussions and processing agreements. Both can help to provide greater clarity and certainty to prospective applicants and make the planning application journey smoother, quicker and potentially cheaper.\u00a0 Pre-application discussions\u00a0 Pre-application discussions are discussions between a prospective applicant and the relevant planning authority prior to the submission of...\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blogs.gov.scot\/planning-architecture\/2025\/04\/24\/the-benefits-of-pre-application-discussions-and-processing-agreements\/\" \/>\n<meta property=\"og:site_name\" content=\"Planning and Architecture\" \/>\n<meta property=\"article:published_time\" content=\"2025-04-24T13:46:08+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-04-24T13:49:23+00:00\" \/>\n<meta name=\"author\" content=\"planningarchitecture\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@scotgovplanning\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"planningarchitecture\" \/>\n\t<meta name=\"twitter:label2\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/blogs.gov.scot\/planning-architecture\/2025\/04\/24\/the-benefits-of-pre-application-discussions-and-processing-agreements\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/blogs.gov.scot\/planning-architecture\/2025\/04\/24\/the-benefits-of-pre-application-discussions-and-processing-agreements\/\"},\"author\":{\"name\":\"planningarchitecture\",\"@id\":\"https:\/\/blogs.gov.scot\/planning-architecture\/#\/schema\/person\/b39139312df760faa836cc014854deba\"},\"headline\":\"The benefits of pre-application discussions and processing agreements\",\"datePublished\":\"2025-04-24T13:46:08+00:00\",\"dateModified\":\"2025-04-24T13:49:23+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/blogs.gov.scot\/planning-architecture\/2025\/04\/24\/the-benefits-of-pre-application-discussions-and-processing-agreements\/\"},\"wordCount\":616,\"commentCount\":1,\"keywords\":[\"Development Management\",\"planning\"],\"articleSection\":[\"Architecture\",\"Housing &amp; 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